SIRS Manual Updates – 4/19/2016
SIRS Manual is available at http://www.p12.nysed.gov/irs/sirs/home.html
Chronic Absenteeism L2RPT Reports (Cognos - State Reports) - 4/19/2016
NYS Office of Accountability
Staff Evaluation Rating Data
The Staff Evaluation Rating data, for 2014-15 and prior years, is now available to districts through the Level 0 Historical application at: https://l0historical.nyseddata.org
New Release of Level 0
As discussed at our Spring Data Warehouse workshop, the new release of Level 0 will be updated early next week (April 11). This includes a requirement to provide an e-mail address and to reset your password when you login. Please contact us with any questions or concerns.
April/May Monthly Data Loads
We plan to do the monthly data loads to Level 0 starting next week, April 11th. We will only be loading Demographic, Enrollment and Staff/Student/Course data at this time (and also in May). If you would like additional data loaded (such as Program Services), please make a request through datareadiness. Thank you
Deadline to Submit Online Requests - June 2016 Regents
Deadline to submit online requests for the June 2016 Regents Examinations and Regents Competency Test Booklets (RCTs) is Wednesday, April 6, 2016. If you have not placed your school’s request, please place your request via the online examination request system http://portal.nysed.gov/
NYSED - Updates on Standards, Testing Accommodations, Graduation Policies
(1) UPDATE ON ARTS, SCIENCES, AND SOCIAL STUDIES
At Monday’s Board of Regents meeting, NYSED shared an update on the work the Department is doing with educators from throughout the State on the creation of new Arts standards and the State’s Arts Strategic Plan, the creation of new Science standards, and the creation of new Regents Exams in social studies based on the new Social Studies Frameworks. This update is available at:
(2) NEW MEMORANDUM ON TESTING ACCOMMODATIONS FOR STATE ASSESSMENTS
The Department has recently released an additional memo clarifying the accommodations available to students for the upcoming Grade 3-8 ELA and Mathematics assessments. This memo includes a clarification that reiterates that there is no change to the “test read” accommodation for the 2015-16 school year. This memo is available on the web sites for the Office of Special Education and Office of State Assessment, respectively:
The Department is continuing to reevaluate all testing accommodations on State assessments, especially as we approach the start of operational computer-based testing in Grades 3-8 starting in the 2016-17 school year.
(3) NEW REGENTS EXAM SCORE APPEAL POLICY
At the March Board of Regents meeting, the Board approved a revision to regulations to allow students to appeal scores of 60-64 (expanded from 62-64) on up to two Regents examinations and to eliminate the requirement that students meet a minimum attendance requirement of 95 percent, exclusive of excused absences, in the year they last took the examination under appeal. The repeal of the attendance requirement also applies to all appeals including appeals of scores of 52-54 for students with disabilities seeking the local diploma, or scores of 55-61 on the English Language Arts Regents Exam for English language learners. Additional guidance is in development. See http://www.regents.nysed.gov/meetings/2016/2016-03/p-12-education.
(4) NEW CDOS PATHWAY TO GRADUATION
At March Board of Regents meeting, the Board voted to approve a new graduation pathway. Under revised regulations, beginning in June 2016 and thereafter, a student may graduate with a high school diploma if the student completes the credit requirements; meet the requirements to earn the Career Development and Occupational Studies Commencement Credential; and passes four Regents assessments, one in each of the four discipline areas of math, English, science, and social studies. In addition, the regulations were revised to expand the opportunity to all students to earn the CDOS commencement credential. Additional guidance is in development. For more information see
(5) NEW MULTIPLE PATHWAYS ASSESSMENTS APPROVED
The Commissioner has approved a number of new assessments that can be used for students who wish to pursue an Arts or a CTE pathway to graduation under the 4+1 multiple pathways graduation option. These new assessments are available at:
Multiple Pathways (4+1) – Newly approved (March 2016) Technical and Arts Assessments can be found at http://www.p12.nysed.gov/ciai/multiple-pathways/
Data Boot Camp - Save the Date (Day 2 - Date Change to 7-19-16)
Monthly Data Loads
We will be loading data to Level 0 for all districts starting next week, March 21st.
Diploma and Credential Requirements - Revised January 2016
Click here for a chart that outlines the Diploma and Credential requirements from the NYSED, that are currently in effect (Revised Jan 2016). The chart is intended to provide an overview of the requirements and identify the student populations that have access to each type of diploma and non-diploma high school exiting credential.
LEP Eligible Students for NYSESLAT Testing Materials
The RIC will be printing the NYSESLAT testing materials soon. Please see instructions here for verifying this data in Level 0 and be sure to check the “Reasonableness Report” on L2RPT (Cognos State reports) to verify the data is at Level 2 so the contractor, MetriTech Inc., can provide the labels.
Please verify your data is accurate in Level 0 and any changes are loaded to Level 2 by Thursday February 25, 2016 to ensure all testing materials get generated.
Updated Timeline for Staff Data
Please see the following link for information on changes in the deadline for submitting and certifying Staff data for ePMF(Teachers) and PMF(non-teaching professional staff)
Please review the following data reports this week and submit any corrections to Level 2 by Thursday, January 7th.
• 3 year BEDS enrollment summary and UPK Enrollment and Maximum Funded Pupil Counts for 2015-16 (IRSP)
• SIRS 312-314, 316, 319 and 323 (Beds folder - Cognos State Reports)
• VR 1-9 (PD Data system)
• 2015-16 BEDS Day Enrollment data extract for State Aid and UPK
• Special Education VR 1-9 data (SE BEDS day Snapshot) for districts that have not yet certified.
• OSA (Office of State Assessment) to select 3-8 field test schools
• Creation of federal Directory file to submit to the USED
Integrated Algebra Regents – Special Administration Dates
Only those students who first began or completed instruction in an Integrated Algebra course (2005 Learning Standards), prior to September 2013, are eligible to participate in the Regents Examination in Integrated Algebra (2005 Learning Standards) special administrations being held on Thursday, February 25, 2016 and Wednesday June 1, 2016.
Please review additional details under “What’s New” at the Office of State Assessment (http://www.p12.nysed.gov/assessment/).
NYSAA District Test Coordinators - Computer Based Testing (CBT)
Some districts have been experiencing problems receiving emails from DLM re NYSAA and the activation of KITE accounts. These emails may be going to “SPAM” or “junk” folders or may be blocked by district email filters.
If districts did not receive the emails or cannot retrieve them from spam folders, they can contact the NYSED or DLM to resend the emails.
DLM will begin loading teacher account information starting tomorrow and it is important to ensure they are able to receive their activation email.
Please share this information with district staff as appropriate.
Deadlines for the Special Ed BEDS Day Snapshot data
This Thursday, December 17th, is the target date to complete the VR1-9 Child count and least restrictive environment data as of BEDS Day (including Demographic, Enrollment and Program fact data).
The final date to submit data to Level 2 is Thursday, January 7th. Reports are to be certified on or before Monday, January 11th.
Please review your data in the PD data system and certify if correct.
Embargoed Report Card Release:
The NYSED is pleased to announce the embargoed release of accountability data and the remaining assessment data for the 2014-15 school year. These data are now available securely on http://data.nysed.gov and available to authorized school and district users. These data are embargoed until the public release scheduled for December 17, 2015. Embargoed data cannot be discussed at public meetings or released to the public or the media until the public release date. However, embargoed data may be used for internal district operations, including program and instructional planning for students and communication with individual parents about their child’s academic needs.
UPK Enrollment and Maximum Funded Pupil Counts for 2015-16
The reports titled Universal PreK Enrollment and Maximum Funded Pupil Counts for 2015-16 were posted to the IRSP today for districts with a copy for Level 1 data centers. The reports show UPK Maximum Funded Pupil counts from the Office of Early Learning and BEDS day counts for UPK students reported in SIRS as of this morning’s (12/7) data refresh.
These reports will be refreshed weekly until we reach the January 8, 2016 UPK reporting deadline, with a final report being posted to the IRSP on January 11, 2016.
Training and Resources to Prepare for Computer-Based Testing
Please see the attached memo that was released to the field this morning.
Please note - By Friday, December 4th, districts must submit their District Test Coordinators and have accurate enrollment, program service, demographic and staff-student-course data loaded to SIRS for students who will participate in NYSAA.
Updates to the Fall 2015 Data Warehouse Workshop Powerpoint
We have made several updates to the “Important Dates” (slides 38-40) and have included the Spring Data Warehouse workshop dates (slide 42), which are now available to sign-up. Please click on the link above (Fall 2015 Data Warehouse User Group Powerpoint Presentation) to review this information.
We have also posted the “2015-2016 SIRS Staff Data Collection Information Powerpoint Presentation” for your information and review.
Upcoming dates for Monthly data loads and NYSAA Computer Based Testing (CBT)
November 16th - We will begin the monthly data loads to Level 0 next week. Please watch for an e-mail from datareadiness as to the status of your load.
December 3rd - Districts must have the following data loaded to Level 2 for all NYSAA eligible students, in preparation for CBT:
• Demographic and Enrollment
• Program Service Code 0220: Eligible for Alternate Assessment
• Staff-student-course roster data linked to an ELA and Math course
Please click here for important information on CBT
Monthly Data Loads
We will be performing the monthly data loads to Level 0 this week (starting October 20th). Please watch for an e-mail from datareadiness as to the status of your load. We are now including the Staff/student/course data (EOY Roster only), Attendance, Special Ed. Snapshot( BEDS), GPA and Day calendar.
TAA/ePMF (https://eservices.nysed.gov/taa) has been refreshed with teacher information for all districts that had their Staff Snapshot data to Level 2 as of yesterday (10/6/2015).
Staff Evaluation certification form and instructions are now available on the IRSP.
The October 16, 2015 deadline for submitting Staff Evaluation Rating records is approaching and NYSED is now accepting “2014-15 Statement of Confirmation of Staff Evaluation Rating Verification Report” districts, charter schools, and BOCES must submit to certify their data.
This form must be retrieved from and submitted to the IRSP: http://www.p12.nysed.gov/irs/irs-portal/. The certification form is only accessible in IRSP for users with district-level SEDDAS access. District level access may be delegated to principals or other school-level users through SEDDAS by Superintendents, District Superintendents, or Charter School Leaders.
You may view the instructions here.
Title I School Status Verification Form due by October 2, 2015:
The NYSED Title I School and Community Service Office is conducting this pro-active Title I School Status verification process to alleviate any discrepancies in the 2014-2015 Title I School Status Report. An erroneously reported Title I status will cause a school to be listed incorrectly and jeopardize allowable Title I services, as well as result in incorrect information being reported to the U.S. Department of Education and in New York State Report Cards.
Please visit http://www.p12.nysed.gov/accountability/T1/titleia/schoolstatusverificationrpt.html for more information.
TAA (Teacher Access and Authorization) system – Teacher ePMF (electronic Personnel Master File):
As we begin to prepare for the 2015-16 reporting, please refer to the TAA FAQ http://www.p12.nysed.gov/irs/teacher/FAQs.pdf
to assist with any TAA account access issues. Please remember:
The answers to these and many other questions are available within the FAQ document.
Staff Evaluation Rating
Click here for a memo regarding the “Staff Evaluation Rating” data with important submittal dates.
AIS Requirements - 2015-2016
Please click here to view the memo from the NYSED on recommended AIS (Academic Intervention Services) Requirements for 2015-16.
SIRS-102 Elementary Middle Level Accountability
The 2015 Performance section of the SIRS-102 Elementary Middle Level Accountability report is now available with the ELA/Math results.
For this report, SED is only requiring districts to Certify columns a-d.
Certification forms should be posted to the Districts’ IRSP soon.
Final data refreshes should be in Level 0, locked and a request to load to Level 2 by 4:30pm on Thursday, August 27th.
Scores Available for NYSESLAT (New York State English as a Second Language Achievement Test):
The L2RPT(Cognos State Reports) Tested/Not Tested report with 2015 NYSESLAT scores is now available.
2014-15 End-of-Year Data Deadlines:
Thursday, August 13th – Target date to complete all reporting to SIRS, with the exception of the Special Education Events and Staff Evaluation Rating Data(see deadlines below)
Thursday, August 27th - The final deadline to load this data to Level 2. Any data that is loaded during this week will be final for this collection and will be the data used for the End of Year Certification.
Friday, September 4th – 2014-15 SIRS Data Statement of Certification Form due, certifying the accuracy of the data submitted.
Thursday September 10th - Target date to complete and load the Special Education Events data (VR11, VR12 & VR14)
Thursday October 1st - Target date to complete and load Staff Evaluation Rating data to SIRS
Please note: Any requests for data loads should be sent to firstname.lastname@example.org by 3:30 each Thursday, to ensure the data is loaded for the L2RPT Verification reports the following week.
End of Year data loads for the 2014-15 school year
With the new school year upon us, we would like to remind districts to request a load of all data to Level 0 after your roll-over has been completed. This means that you have had the data in your student system moved to the next school year, graduate information has been entered, and any other outstanding enrollment that was not rolled automatically has been ended as applicable.
Please send a note to email@example.com when you are ready to have your data loaded. We will then load all data from your student system, as well as data from other feeder systems(Cafeteria and Special ed systems), as applicable
The target date to have your final data loaded to Level 2 for end of year verification is August 13. We encourage all districts to load their data to Level 2 as soon as it is clean in Level 0, after your load in early July. This allows several weeks to verify data and reload to Level 2, if necessary, before the target date.
SED News Release: Grades 3-8 Instructional reports are now available to schools:
The State Education Department today announced that instructional reports for the 2015 Grades 3-8 English Language Arts (ELA) and Mathematics Testing Program are available for schools and districts. Please click here to view the complete news release.
2013-14 State-Provided Growth data
These files will continue to be available for download from the IRSP until the first week of August, at which point in time they will be removed and the 2014-15 results will be posted. Please see Kathleen Moorhead’s April 2015 memo “Guidance on Reporting and Verifying Teacher-Student and Principal Linkage Information for the 2014-15 School Year” for important data submission deadlines.
Interruption in availability of NYSED applications 6/26 - 6/27
This message is to notify you of an interruption in availability of NYSED applications as the Department undergoes server work.
L2RPT (Cognos – State Reports) Update – 06/19/15
The SIRS-320 Staff Snapshot Report is being updated to include a filter on the Active/Inactive Indicator over the weekend. SIRS-320 will be unavailable during this maintenance update.
2015-16 NYSITELL (New York State Identification Test for English Language Learners) will have 5 performance:
Kindergarten students who are registering now for enrollment in the 2015-16 school year can test with the NYSITELL in June of 2015. Their scores should be reported with a testing date which is during the first week of enrollment in the 2015-16 school year.
PMF (Personnel Master File) Transition Collection and Staff Collection Timeline memo – June 2015:
Please click here to view this memo for important information concerning the transition of PMF data from the legacy BEDS (Basic Educational Data System) PMF collection system to the SIRS (Student Information Repository System), as well as a projected timeline for that transition.
Data Boot Camp
This summer the MORIC will be hosting our 1st Annual Data Boot Camp.
Please click here for further details
Reminder - LEP Counts for Title III Allocations:
This week's LEP count reports were placed in each district’s and charter school’s area on the IRS Portal. The title is "2014-15 ELL or LEP student counts for Title III allocations."
This verification report displays counts of the LEP eligible students in Level 2 of the Student Information Repository System (SIRS) as of the latest data refresh. These data must be verified and corrected prior to the final data pull of June 19, 2015. For more information please see:
Student detail reports are available from Datareadiness. Please contact us if you would like a copy.
Tested/Not Tested Verification reports available
We have loaded the scanned item data for the NYS Grade 3-8 ELA tests to Level 2. Please go to L2RPT (Cognos State Reports) to verify your students testing status. Please note that refusals and absences will count as “Not Tested”.
Tested/Not Tested Reports for the NYS Grade 3-8 Math will be available next week, starting June 1st.
Please let us know if you have any problems or questions. Thank you
MORIC Deadline May 22nd for Principal Staff Assignments
The MORIC deadline for reporting Staff Assignment information for Principals into Level 0 is Friday, May 22nd. Staff assignment information will continue to be collected for other staff beyond this date.
In order to ensure on time reporting of this data, we are asking that districts enter principal assignments into Level 0. Please follow the steps outlined in the below link. If you experience any difficulties, or have any questions, please contact Data Warehouse at (315) 361-2720.
Level 0 Update- 5/11/15
Level 0 has some new options and additional error checks for SIRS data collection:
Level 0 Data loads- 5/12/15
2015-16 English Language Learner (ELL) Student Counts for NCLB Title III LEP Allocations
The New York State Education Department (NYSED) is preparing to calculate allocations to Local Education Agencies (LEAs) for 2015–16 NCLB Title III LEP. The allocations are based on the number of English Language Learners (ELLs) in each LEA. It is very important that NYSED has accurate counts of ELLs.
Updated APPR Guidance
The APPR Guidance document has been updated as of Friday April 24th, and is available for download at:https://www.engageny.org/resource/guidance-on-new-york-s-annual-professional-performance-review-law-and-regulations
Please note that Question D99 was added to the document regarding unforeseen circumstances that have led to teachers not receiving a State-provided growth score and the need to ensure that all educators subject to APPR have complete evaluations in each school year. This was done in response to suggestions from the field that the existing guidance could be made clearer by aggregating all of the related guidance answers to this topic in one place.
TAA (Teacher Access and Authorization) Refreshes
We were notified that the TAA system is being refreshed on Tuesday of each week, instead of Monday. Data will still be refreshed in L2RPT (Cognos State Reports) in the SIRS-315 report on Mondays. Data will only be refreshed if you have made corrections/additions, and have submitted your data to Level 2 the previous week.
PMF (Personnel Master File) data now available on the IRSP (Information Reporting Services Portal)
To assist School districts and BOCES in prepopulating their HR data with the elements needed for Staff Snapshot and Staff Assignment, NYSED is providing LEA’s with a file that contains data collected as part of the PMF for non-teaching staff (Pink/Red and Blue bubble forms). These files have been posted on the IRSP and can be retrieved by authorized users. The information is provided in the following format (Click here).
School Report Cards
3/30/15 - The school report cards are now publicly available at: http://data.nysed.gov.
Please note that the following data sets have been modified since the time of the embargoed release and today:
Embargoed Release of 2013-14 School Report Cards
The New York State Education Department is pleased to announce the release of the 2013-14 New York State Report Cards. This release includes enrollment, free- and reduced-price lunch, average class size, attendance, suspension, staff, teacher, annual graduates and dropouts, assessment, and accountability data as well as fiscal supplements. Secure access will occur on March 24, 2015, and these data will be released publicly on March 30, 2015. Data accessed securely on this site are embargoed and, therefore, cannot be discussed at public meetings or released to the public or the media until the public release.
Authorized district and school personnel will be able to view their data at http://data.nysed.gov via their secure SED delegated account system (SEDDAS) user ID and password. Data can be accessed securely by selecting the login link in the lower right corner of the data.nysed.gov web site and entering your SEDDAS Username and Password, and navigating to the district or school to which you have access by using the report menu on the right side of the screen. More information regarding SEDDAS can be found at: http://www.p12.nysed.gov/seddas/seddashome.html.
Please note that all data accessed securely on this site are embargoed and may not be discussed at public meetings or released to the public or the media until the data are released publicly by NYSED. Data that have already been publicly released to the media or can be found on SED's website (i.e., enrollment data) are not embargoed. Embargoed data may be used for internal district operations, including program and instructional planning.
New York State English as a Second Language Achievement Test (NYSESLAT)
Please click on this MEMO for important information regarding the NYSESLAT
June 2015 Administration of the Regents Exam in Integrated Algebra
There are two groups of students permitted to take the Regents Exam in Integrated Algebra (2005 learning standards) in June 2015 for graduation purposes:
Students who began instruction in Algebra (Common Core Learning Standards) during the current (2014-15) school year may only take the Regents Exam in Algebra I (Common Core) for graduation purposes. See http://www.p12.nysed.gov/assessment/commoncore/transitionccregents1113rev.pdf for more information. If you have questions about this, please contact firstname.lastname@example.org.
Online Requesting of June 2015 Regents Examinations and RCTs
The deadline to submit your school’s online requests for the June 2015 Regents Examinations and Regents Competency Tests (RCTs) is Tuesday, March 31, 2015.
We ask that you place your request before the online examination request system closes. If you have been issued a username and password, you may submit your school's online requests immediately via the online request system, available at http://portal.nysed.gov/portal/page/pref/PortalApp.
Principals who encounter any difficulty in placing their requests, or who have questions about how to do so, should call the Operations Group immediately at 518-474-8220.
Level 2 Reports (L2RPT) and TAA (TSRV) were not refreshed this morning 3/23/15
Due to technical difficulties at Level 2, updates from last week are not available today.
Data in current reports are still as of Friday March 13th.
Level 2 is continuing to work on these issues and expects to refresh all data by 8AM Tuesday 3/24/15,
that was loaded by Friday March 20th.
As this is a work in progress, we will post any updates to the status as they become available.
Evidence of the Shifts Workshops
The MORIC will be hosting workshops on Evidence of the Shifts. Please register at www.moric.org
3/4/15 - L2RPT (Cognos – State Reports) and SEDDAS Changes:
To assist with the increase in collection and verification of Staff data, the SEDDAS (NYSED Delegated Account System) has expanded the number of user “Roles” for L2RPT Entitlement to include “Staff Data – Other” (Staff Assignment) and “Staff Human Resource Data” (Staff Snapshot & Staff Tenure). This will allow the districts and BOCES to limit access to specific Staff verification report areas to select users.
The SED has posted an information document about this change, along with some L2RPT Report folder changes, which can be found at:
As part of this conversion, current users with a Role of “Staff Evaluations”, will be pre-populated with a Role for “Staff Data-Other” & “Staff Human Resource Data” by SED.
Any other user accounts that would need access to reports under these new Roles, will need to be entitled by the District/BOCES delegated administrator through the SEDDAS application.
We have just been informed that the NYSSIS and TAA systems through NYSED are now available. These systems had been taken offline Monday and this morning, as they were experiencing technical difficulties.
We have just been informed that the NYSSIS and TAA systems through NYSED are currently unavailable. We do not have an ETA for resolution but will notify you when we have more information.
L2RPT (Cognos State Reports)
L2RPT (Cognos State Reports) will be down for maintenance from 4:00 pm on Tuesday, March 3rd until 9:00 am Wednesday, March 4th.
LEP eligible students for NYSESLAT labels
SED will be pulling all LEP eligible students (Program Service code 0231) from Level 2 on March 2nd. Please see instructions here for verifying this data in Level 0 and be sure to check the “Reasonableness Report” on L2RPT (Cognos State reports) to verify the data is at Level 2.
You MUST have any corrections or additions to this data locked and loaded to Level 2 by COB Thursday, February 26, in order for the contractor to generate student bar code labels for the NYSESLAT test.
Reminder for upcoming Data Warehouse workshops:
Please see the following dates for our upcoming workshops. Go to the main page and click on “Online Registration” to sign up for the workshop of your choice.
March 3, 2015 - 9:00am-11:30am
Costello Transportation Center - Conference Room
300 Freedom Drive
March 4, 2015 - 9:00am-11:30am
Herkimer BOCES - Room C20A
352 Gros Boulevard
March 12, 2015 - 9:30am-12:00pm
Jefferson-Lewis BOCES - Admin Building Conference Room A & B
20104 NYS Route 3
March 17, 2015 - 9:00am-11:30am
Oneida BOCES - Madison Room
4747 Middle Settlement Road
New Hartford, NY
Students eligible for the NYSAA (New York State Alternate Assessment)
ePMF Deadline Reminders
The ePMF application is available to teachers until midnight on January 15, 2015. Access for teachers is through the Teacher Access and Authorization (TAA) system https://eservices.nysed.gov/taa/.
From January 16th to January 30, 2015, an ePMF “Submit and Certify” icon will be visible in TAA when a superintendent/BOCES district superintendent or charter school CEO logs in. Superintendents, BOCES superintendents and charter school leaders must certify and submit their respective forms by January 30, 2015. Forms with statuses other than “Submitted” (“Saved”, “Incomplete”) will not be used for reporting.
For additional information, please refer to the Information and & Reporting Services Teacher/Staff collection page at: http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html.
Level 0 Historical Application
Level 0 Historical will be down for maintenance 1/15-1/19 in order to apply 2013-14 data. On Tuesday, 1/20 all data historical data will be available, including staff evaluation rating. By the end of February (approx.), historical changes may be moved into Level 2.
BEDS UPK enrollment deadline extended:
The Office of Early Learning has identified some districts with deficits in UPK enrollment based on data in SIRS this week.
To ensure the most accurate data are used for the January extract of BEDS enrollment for State Aid and the Office of Early Learning, we are extending the deadline for submitting data to SIRS from Friday, January 9, 2015 to Friday, January 16, 2015 for the January extract.
**Please note - RIC deadline to submit corrections to Level 2 is Thursday, January 15th.
As a result of this change, the certification deadline for the January extract of SIRS-316 BEDS Day Enrollment for District Pre-K will be moved from Friday, January 16, 2015 to Friday, January 23, 2015.
L2RPT (Cognos State Reports) Update
The following reports will begin refreshing with 2014-15 data starting Monday, January 5th:
SIRS-101 High School Accountability Data Verification Report
SIRS-315 Teacher Student Data Linkage (TSDL) Verification Report
SIRS-104 NYSITELL Summary Report
SIRS-301 Tested/Not Tested Confirmation Report
SIRS-201 Total Cohort Summary
SIRS-202 Total Cohort Assessment Summary
A report guide for the SIRS – 320 Staff Snapshot Verification Report has been posted here: http://www.p12.nysed.gov/irs/level2reports/SIRS-320ReportGuide.pdf.
The following new documents have been posted to EngageNY:
If you have any questions about the Sample Questions or the 2015 Grades 3-8 Test Guides, please contact the Office of State Assessment at email@example.com
New – 2014-15 SIRS 320 Staff Snapshot Verification Report
SIRS 320-Staff Snapshot Verification report can be found in the Staff and Course folder. The report will only be available to L2RPT entitled users with the “Staff Evaluations” role. This report will include both summary and detail information, including the new fields that are required for 2014-15 school year reporting.
Updated – 2013-14 SIRS 102 Elementary/Middle-Level Accountability Data Verification Report
SIRS 102 has been updated with the 2013-14 Elementary/Middle Level Performance results, including On Track/Off Track calculations and an Estimated Performance Index. Grades 7 & 8 students scoring at a Level 3 or 4 on a Regents math test or Level 3, 4, or 5 on a Common Core Regents math test when taken in lieu of the NYSTP are considered “Proficient” (Level 3) for accountability.
Universal PreK Report for 2014-15
Posted to the IRSP today (12/15/14).
These reports show UPK Maximum Funded Pupil counts from the Office of Early Learning and BEDS day counts of UPK students reported in SIRS as of this morning’s data refresh.
Failure to report all UPK students may result in a reduction of the district’s UPK grant. Two circumstances may lead to the reduction of a district’s UPK grant payable for a given year.
1. If a district’s enrollment on BEDS Day is less than the maximum funded pupils, the maximum grant payable will be prorated based on the number of students actually enrolled.
2. The maximum grant payable will be further reduced if a district fails to meet its Maintenance Of Effort (MOE). Such reduction will be proportional to number of children less than the MOE that the district had enrolled on BEDS Day.
These reports will be refreshed weekly until we reach the January 9, 2015 UPK reporting deadline, with a final report being posted to the IRSP on January 12, 2015.
All NYSED applications are now back up and running as of 1:00pm (12/10)
The target date to complete the Special Ed. VR1-9 Child count and least restrictive environment data (BEDS day Snapshot) is Thursday, December 18th. Final date to submit is Thursday, January 8th.
The target date to complete the ePMF (electronic Personell Master File) submission is Monday December 22.
The last date to submit/correct the SIRS BEDS day enrollment data is Thursday, January 8th. This means you must have your data locked and send a request to datareadiness by the end of the day Thursday. State ed will be pulling all data at level 2 on January 9th for reporting counts for State Aid and Office of Early Learning.
Most of the NYSED applications are down at this time. There is no ETA as to when they will be operational, so please check back on this page for updates.
Graduation Rate Reasonableness Report
The final Graduation Rate Reasonableness Reports for August were posted on the IRSP Monday, December 1st These reports include results sent to Level 2 through the deadline for reporting - Wednesday, November 26.
Please see the following Curriculum and Assessment Updates:
Educator Guide to the Regents Examination in Geometry (Common Core)
In response to field feedback, the Educator Guide to the Regents Examination in Geometry (Common Core) has been updated.
One important refinement is that there will be two 6-credit constructed-response questions: one 6-credit question will require students to develop multi-step, extended logical arguments and proofs involving major content, and one 6-credit question will require students to use modeling to solve real-world problems. This refinement balances field expectations with what the standards require, and will allow students the opportunity to exhibit the knowledge and skills associated with both types of questions.
The guide also provides additional information about the types of questions that will appear on the test in June 2015.
Updates are shown as highlighted text in the revised guide posted at: https://www.engageny.org/resource/regents-exams-mathematics-geometry-test-guide.
Survey for the Regents Exam in English Language Arts (Common Core)
The Department is reaching out to administrators to determine approximately how many students within their school building are expected to take the Regents Examination in English Language Arts (Common Core) in June 2015. This response does not represent any commitment on the part of schools.
The survey for collecting this information can be found at https://www.surveymonkey.com/s/MX62NYQ. We ask that the principal from each high school building respond or designate someone to respond no later than December 23, 2015.
Regents Examination in Chemistry will be Administered in August 2015
In response to field feedback, the Regents Exam in Chemistry be added to the August examination schedule beginning with August 2015. This change, coupled with the previously announced addition to August of the Regents Exam in Algebra2/Trigonometry, will allow interested students with an additional opportunity in August to earn the Regents Diploma with Advanced Designation.
New York State Testing Program: Common Core Grades 3-8 English Language Arts Annotated Passages
A selection of the questions from the 2014 Common Core Grades 3-8 ELA tests have been available for review and use since the summer (see https://www.engageny.org/resource/new-york-state-common-core-sample-questions.) The Department has now added annotations of selected passages to this page. These annotated passages, together with the annotated questions or on their own, will help students, families, educators, and the public better understand how tests have changed to assess the instructional shifts demanded by the Common Core and to assess the rigor required to ensure that all students are on track to college and career readiness. Other resources, including test blueprints and specifications, sample questions, and criteria for writing assessment questions can also be found at http://www.engageny.org/common-core-assessments.
Cognos Scheduled Maintenance
Cognos Reports, both Level 1 (General Access) and Level 2 (State Reports), will be down on Wednesday, November 26th for scheduled maintenance. Services will resume by the end of the day Wednesday and Cognos should be available over the Thanksgiving break.
Graduation Reasonableness Report - August Grads
The Graduation Rate Reasonableness reports were refreshed on the IRSP Monday, November 17th.
The deadline for reporting August graduates for inclusion in the 2013-14 school year graduation rate release this winter is November 24, 2014.
Monthly Data Loads
We will be performing the Monthly Data Loads the week of November 17th. If applicable, please review your errors from the October loads, and correct before this date. We would like to get all school districts data up to Level 2 before the week of Thanksgiving break, as the final deadline to load for the Grad rate is Monday, November 24th. This should include Demographics, Enrollment, Program Services and Assessments.
Please contact us with any questions. Thank you
Graduation Rate Report
Graduation Rate Reasonableness Reports were posted to the IRSP for districts on November 4th. The report compares the 4 year graduation rate as of August 2014 for the 2010 cohort (2013-14 school year data) to the 4 year graduation rate as of August 2013 for the 2009 cohort (2012-13 school year data).
These reports will be posted each Monday until we reach the November 24 reporting deadline for August graduates for 2013-14 graduation rate reporting. A final report will be posted on December 1 that includes the final data received as of the deadline.
NYSED – OBE-FLS (Office of Bilingual Education and Foreign Language Studies) – Immigrant Count Survey
Statement Regarding Undocumented Children Released October 28, 2014
Upcoming Deadlines for BEDS Data Submissions
PMF Non-Teaching forms must be returned to Office of Information and Reporting by October 31st
The Basic Educational Data System (BEDS) Institutional Master File (IMF) must be submitted by November 7th.
ePMF for Teaching Professional Staff is due to be submitted to NYSED through the TAA application, by January 15th (School districts may set an earlier deadline)
Testing Transparency Report
The ‘Testing Transparency’ that is referenced in the "2013-2014 Statement of Confirmation of Staff Evaluation Rating" can be found at the following link:
Staff Evaluation Rating
This is a reminder that the ‘2013-2014 Statement of Confirmation of Staff Evaluation Rating Verification Report’ is due to NYSED this Friday, October 31st. This must be completed and uploaded in the IRSP(Information and Reporting Services Portal) on the NYSED Business Portal.
Monthly Data Loads
We will be performing the monthly data loads to Level 0 next week, starting on Oct. 27th. These will include data from the student systems, as well as program services from Special Ed (including BEDS Snapshot) and Cafeteria systems(FRPL & Poverty).
The following L2RPT (Cognos State Reports) reports have been refreshed for 2014-15 School year.
Please note - These reports are available only to districts that have had any applicable data loaded to Level 2.
* BEDS reports (SIRS 312, SIRS 313, SIRS 314, SIRS 316, SIRS 319, SIRS 323)
* Reasonableness (SIRS 401)
* CTE (SIRS 306)
* Annual Graduates and Post Graduation Plans (SIRS 308)
* Annual Dropouts and Noncompleters (SIRS 307)
The PD Data System has the VR 1-9 (and PD 6) reports available for the 2014-15 school year.
We will be pulling this data to load into Level 0 next week. **Please note - These reports will not show any data until your SE (Special Ed) BEDS Day Snapshot and Disability data is loaded to Level 2.
November 13th is the target Date for submitting August graduates and August Regents and RCT scores, to be used in the NYSED grad release.
You must include the following information: Exit Enrollment record, Post grad plans and Diploma type. The final deadline for submission to Level 2 is Nov. 27th.
Staff Evaluation Rating
The Staff Evaluation data is due to Level 2 by close of business Thursday, October 16th. This includes any changes or additions to data that has already been submitted.
The 2013-2014 Statement of Confirmation of Staff evaluation and Rating Verification Report should be released to each district's IRSP by the end of the week. Certification of this data is due October 31st.
BEDS IMF application will not be available BEDS day, October 1
Please be aware that the BEDS IMF application will not be available for input/submission of District/School data as of BEDS Day (October, 1 2014). We will issue guidance when the application becomes available.
As the ePMF form is set for launch tomorrow (BEDS Day -October 1, 2014), please be advised of the following reminders and share with your districts.
1. If Staff Snapshot records for non-teaching staff (Social Workers, Guidance Counselors, School Psychologists, etc) are being loaded with TEACHER indicated in the Position Title field (field #8), this will generate a PIN letter. Only teachers who do NOT have active TAA accounts will need PINs. If you have PIN letters for non-teaching staff we cannot remove them from the IRSP at this time. However, please do NOT distribute them. If you have not yet loaded Staff Snapshot records, please make sure "TEACHER" is entered in the Position Title field (field #8) ONLY for staff appointed as teachers for 2014-15. Leave the field blank for all other staff you report. Non-teaching staff will still use bubble sheets this year to submit their BEDS PMF data.
2. Teachers with active TAA accounts who switched districts over the summer should appear in their new districts IRSP PIN Distribution File in the Summary Report (Excel spreadsheet) but should not have a new PIN letter. Some districts received PINs for these teachers. Please check to see if teachers new to your district have active TAA accounts before distributing PINs. You can check using our TAA Administration application. More information on this application will be posted tomorrow (10/1/14) at http://www.p12.nysed.gov/irs/TSDL/home.html Do not distribute PINs to teachers with active TAA accounts- they do not need to create new accounts.
3. The ePMF form does NOT need to be completed/submitted on BEDS day. While the data submitted should reflect information as of BEDS day, the ePMF application will be open to teachers until 1/15/15. ePMF forms may be submitted until this date.
4. The ePMF form is accessed through the Teacher Access and Authorization (TAA) login page https://eservices.nysed.gov/taa/. TAA is the same system teachers use to access the Teacher Student Roster Verification System (TSRV).
5. For more information on ePMF please refer to the resources available online at: http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html
6. Click here for an FAQ document is pertaining to the PMF process as a whole. Page three (3) contains Q & A specific to the ePMF.
2014-15 Electronic Personnel Master File (ePMF) Overview
This message serves as a follow up to the August 2014 Personnel Master File (PMF) 2014-15 Timeline and Changes Memo (http://www.p12.nysed.gov/irs/memos/2014/2014-2015-PMF-Timeline.pdf).
Please see the following reminders and the available PowerPoint to serve as a guide through this year's collection cycle.
* Beginning in 2014-15, PMF teaching data will be collected electronically. The Electronic Personnel Master File (ePMF) application will gather the same data teachers previously provided the Department on bubble sheets (green and brown forms). Teachers will complete an electronic form by logging into the Teacher Access and Authorization (TAA) system using the same user and password information used to view their rosters. Username and password information is available at: https://eservices.nysed.gov/taa/.
* In 2014-15 uploading Staff Snapshot records will generate PINs for teachers who do not currently have active TAA accounts. Districts should notify teachers when Staff Snapshot records are loaded and they can begin completing their ePMF forms. Teachers will not be able to access the ePMF form until a Staff Snapshot record is loaded for him/her. The collection application will be open on October 1, 2014 (BEDS Day). Districts will need to determine who will be charged with reviewing the information collected via ePMF. To allow district administrators the ability to assist teachers in TAA account creation and ePMF and roster review, the TAA administrator application will provide two SEDDAS entitlements. Principals will need to be entitled to view the data submitted by the teachers in their buildings.
* Click here for a PowerPoint presentation (in pdf format as well) providing an overview of the process. For additional guidance, please refer your staff to the following page http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html.
* For additional support, please contact your RIC or Dataquest at Dataquest@mail.nysed.gov.
Thank You for your continued support.
2014-15 Staff Snapshot files
In preparation for the 2014-15 school year, Datareadiness is working to load Staff Snapshot files to Level 0 and Level 2. You will receive notice if your files were loaded or there are any errors.
If your Staff Snapshot data is loaded to Level 2 this week, any new teachers should receive PINs next week. Please contact us with any questions or concerns you have on this process.
2013-14 End of Year (EOY) Statement of Certification
The End of Year Statement of Certification will be posted to all district’s IRSP (Information and Reporting Services Portal) on Monday, September 15th. This certification will be LEA-specific, as it contains pre-populated FRPL enrollment data. Districts will have until Friday, September 26th to complete the certification process.
2013 & 2014 ELA Item Map Updates
2013 and 2014 test item maps for 3-8 ELA have been updated to include the following footnote:
This item map is intended to identify the primary analytic skills
necessary to successfully answer each question. However, each
question measures proficiencies described in multiple standards,
including writing and additional reading and language standards. For
example, two point and four point constructed response questions
require students to first conduct the analyses described in the mapped
standard and then produce written responses that are rated based on
Writing standards. To gain greater insight into the measurement focus
for constructed response questions please refer to the rubrics shown in
the Test Guides.
2014 ELA item maps
2013 ELA item maps
Regents assessments and 3-8 AVR
NYSED has received a number of questions regarding performance levels on the 3-8 AVR for students who took Regents math in lieu of the grade 7 or 8 mathematics assessments. For institutional accountability, passing Regents scores will be counted as a level 3, failing Regents scores will be counted as a level 1.
This info is available in the response to question 10 in Ira Schwartz's memo, available here: http://www.p12.nysed.gov/irs/memos/2014/UPDATEDDoubleTestingFieldMemo4914.pdf
The next L2RPT report release will include an update to the footnote text for the 3-8 AVR to clarify. For your information, the updated footnote text is below.
Participation: All students show as "Not Tested" until scores are returned from the testing vendor. Participation rates are current year only. If a group does not meet the participation criterion, two years of data will be combined when final participation rates are calculated.
Performance: Data for 3-8 ELA and math are suppressed until On/Off Track data are returned from the vendor. Performance data are for current year only. If there are fewer than 30 students in the school or district, two years of data will be combined when final performance indices are calculated.
Regents and Common Core Math: In 2013-14, grades 7 and 8 students who score Level 3 or 4 on a Regents math test or Level 3, 4, or 5 on a Common Core Regents math test when taken in lieu of the NYSTP are considered "Proficient" (Level 3) for accountability. Students who score Level 1 or 2 are considered "Not Proficient" (Level 1 Off Track).
NYSAA Cap: If the percent of continuously enrolled tested students scoring Level 3 or 4 on the NYSAA in a district exceeds 1%, enough students scoring at Level 3 or 4 are counted as scoring at Level 2 when performance indices are calculated. Column (n) shows the count at Level 3 and 4; column (o) shows the count that will be counted at Level 2.
For more information about accountability, see "Chapter 6: Understanding Accountability" in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/home.html.
2014 Common Core ELA and Mathematics Score Reports (6 languages) and Understanding Reports
FYI from the Office of Assessment regarding Score Reports -Including general information and location of translated editions.
Elementary/Intermediate General Information
Note: The score reports in English, Chinese, Haitian Creole, Korean, Russian, and Spanish are posted.
PD System has been refreshed
The PD Data system issues have been resolved and the VR11-VR16 reports have now been refreshed with any data that was loaded to Level 2 last week.
SIRS-102 (Elementary/Middle-Level Accountability Data Verification Report ) now available in L2RPT
The Elementary/Middle-Level Accountability Data Verification Report (SIRS-102) is now available in the L2RPT environment. Columns a-d of these reports are populated with 2013-14 participation data for 3-8 ELA, Mathematics and Science assessments. Performance columns (e-j) have been suppressed until growth to proficiency data are available, for PI calculations, this fall.
These data incorporate conditions of the mathematics double testing waiver, and include students qualifying for participation as defined by the waiver. Districts should review participation data at this time, with the understanding that these students represent their accountability population for 3-8 assessments. As such, enrollment and demographic data should be corrected as needed prior to the end of the year reporting deadline (9/12/14).
Individual Student Reports 3-8 ELA & Math
The individual student 3-8 ELA & Math Score Reports (formerly known as ISRs) are now available to districts in L2RPT (Cognos – State Reports-Score Reports (SIRS 501).
AIS Requirements for 2014-15
Memo from NYSED regarding AIS Requirements for 2014-2015.
Communication about 13-14 State-Provided Growth Score Availability
2013-2014 VADIR/DASA data collection
The submission period for reporting data regarding School Safety and the Educational Climate (VADIR/DASA) is now open.
Summary reports of data collected during the 2013-14 school year must be completed, certified and submitted to NYSED via the online reporting application by Friday, September 26, 2014. The online reporting application may be accessed through the NYSED Business Portal at: http://portal.nysed.gov/portal/page/pref/PortalApp
All public schools and districts, charter schools and BOCES that were active for any period during the 2013-14 school year are required to submit data regarding School Safety and the Educational Climate to NYSED - even if they report zero (0) incidents.
Information regarding the reporting process (including specific reporting dates, directions for filling out the forms, a Glossary of Terms and a Frequently Asked Questions document) can be found on NYSED's Office of Information and Reporting Services website at: http://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html
State-wide results for Grade 3-8 ELA and Math
SED has posted the aggregate results of the Grades 3-8 ELA and Math assessments that were publicly released on Thursday. This data is available on the new School Report Card site.
To access the information go to: http://data.nysed.gov
In the center of the screen select 2013-14 and Public School 3-8 Assessment Data.
On the next screen choose the ELA or Math data.
The next screen displays the percent of students scoring on each level and the percent proficient for 2013 and 2014 for all grades state-wide. (Note: The screen displays 2013 in the left hand panel and 2014 on the right.)
This data may be filtered by Gender, Ethnicity, Grade, District Needs Category, subgroups, and Proficiency levels. To filter the data click on “Filter this data” in the blue bar above the graph. (Be sure to click on the little blue “Filter” button to apply the filter.)
This same information can also be displayed for each school district by clicking on the “Districts” button in the black bar at the top of the screen or by searching by district name on the home screen of this site.
August UIAS False Transfer reports
As you review the August UIAS False Transfer Report, the reports are flagging all student that had a 153 transfer (any kids going from Elem to Mid, Mid to HS, etc.)
If districts have already reviewed the July False Transfer report to ensure the 153s from those reports are resolved, then they may selectively ignore 153s in the August FT reports if it seems too laborious to differentiate between the rollovers and potentially legitimate cases.
Personnel Master File (PMF) 2014-15 Timeline and Changes
This memo highlights the timeline for the 2014-15 data collection of the Basic Education Data System (BEDS) Personnel Master File (PMF) and updates to the collection process for teacher data. Please share this communication with your district data coordinators and individuals responsible for the BEDS collection and reporting.
End of year reporting deadline has been extended to September 12, 2014
The end-of-year reporting deadline for 2013-14 data has been extended to September 12, 2014. In accordance, certification of the end-of-year data is due on September 19, 2014. This extension is based on a number of variables that have impacted a district's ability to accurately review and verify prior to certifying their data.
A parallel change has been made to certification deadlines for special education data submitted through the PD system. The certification due date for the VRs 13, 15, and 16 has been extended to September 15, 2014.
There are no changes to any other data deadlines, but please note that the data collection for 2014-15 will be slightly delayed as to allow for the final collection of 2013-14 data.
Click here for a revised version of the EOY certification organizer.
Efficiently Running Cognos Reports
Did you know that you can set-up Cognos to run reports in the background? As many reports are time intensive to run, especially those by student, you may want to elect to run or create reports while you continue with other work, eliminating the need to wait for each report to finish before moving on. Detailed instructions can be found here.
Common Core Conversion Charts Released
Common Core conversion charts are out ahead of schedule:
High School ELA
2014-2015 Testing Schedule
Elementary/Intermediate Testing Schedule -
Regents/High School Testing Schedule -
January 2015 -
June 2015 -
What is Level 0? An Introductory Video for new users.